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Changing the registered office of a company within the same state is a common process under the Companies Act, 2013. A registered office is the official address of the company where all legal communications, notices, and documents are delivered. If a company plans to shift its office location but within the same state and under the same jurisdiction of the Registrar of Companies (ROC), the procedure is relatively simpler. However, even this small shift must be officially updated with the MCA (Ministry of Corporate Affairs) to stay compliant with legal norms.
This change could happen due to business expansion, cost-cutting, better connectivity, or accessibility for clients and vendors. Whatever the reason, it is important to notify the ROC to avoid legal or communication-related complications in the future. Non-updation of the address can result in penalties and missed communication from tax authorities, courts, or regulatory bodies.
The process involves passing a board resolution, preparing necessary documents, and filing relevant forms such as INC-22 online with the ROC. Even though it seems simple, the process should be handled with caution to ensure everything is legally sound.
Some of the key documents required include a copy of the Board Resolution approving the change, proof of new address like electricity bill or rent agreement, NOC from the owner if it’s a rented property, and a copy of the company’s incorporation certificate.
At CallmyCA, we simplify the entire process and help you file the registered office change application smoothly without missing out on any legal or procedural requirement. Whether you are shifting to a new commercial hub or simply relocating to save costs, our experts ensure timely filing and professional handling.
Keeps the company compliant with the Companies Act and avoids penalties for incorrect address details.
Ensures that important legal, government, and financial notices reach the right location without delay.
Moving to a better-connected or more affordable area can reduce operational costs and improve logistics.
A new and updated address in a reputed area adds to the company’s credibility and reputation.
Updated registered address makes it easier to modify bank and other government records.
Relocating to a customer-rich area improves physical reach and accessibility.
Closer proximity to government offices or clients improves day-to-day functioning.
Shifting to a larger space reflects the company’s growth and future expansion plans.
Prevents loss of important documents due to outdated address records with authorities.
A registered office is the official address of the company recorded with the Ministry of Corporate Affairs. All important legal documents, notices, and communications from government authorities are sent to this address. It’s mandatory under law to keep this address updated. If the company fails to update it, it may lead to legal penalties, missed government notices, and compliance issues. So even if you're shifting within the same state, the change must be officially notified.
Yes, a company can shift its registered office to a residential address, provided the residential space is legally allowed to be used for official communication. A No Objection Certificate (NOC) from the property owner and a utility bill is required. However, it’s always recommended to consult with a professional to check for any state or local restrictions.
No, when the change is within the same ROC jurisdiction, only Board approval is sufficient. A Board Resolution must be passed, but there's no need for shareholder approval unless you are changing the jurisdiction of the ROC (which is not applicable in this case).
The government fee depends on the authorized capital of the company. For most small and medium companies, it is relatively nominal (usually between ?300 to ?600). Apart from this, professional fees may also apply if you're taking expert assistance for the process.
Generally, if all documents are in order and there are no discrepancies, the ROC takes 3 to 7 working days to approve the application. Delays can occur if documents are not properly scanned or if there are errors in the form filing.
Yes, utility bills like electricity or water bills act as proof of address. They should not be older than two months. If the property is rented, a rent agreement and NOC from the landlord must also be attached.
Not updating the registered office address is a violation of the Companies Act. It may lead to a penalty of ?1,000 per day of default, up to a maximum of ?1 lakh. Also, you might miss important legal notices which can result in further legal troubles.
Yes, there is no restriction on the number of times a company can change its registered office in a financial year. However, each time, proper procedure and ROC filing must be done with complete documentation.
Yes, after ROC approval, you should update your GST registration, bank KYC, Import-Export code, and any licenses or registrations where your company address is mentioned to ensure consistency and compliance.
Absolutely. CallmyCA takes care of the entire process – from drafting resolutions to filing forms and handling ROC correspondence. Our experts ensure your application is accurate, complete, and compliant with the latest MCA guidelines so that you can shift stress-free and focus on your business growth.
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